Which document do managers and salespeople use to determine how a function should be organized?

The Banquet Event Order (BEO) or Catering Contract is a critical document utilized by managers and salespeople in the hospitality and event planning industry to outline how a specific event will be organized. The BEO serves as a contractual agreement between the client and the venue, detailing essential components such as the event date, timing, menu selections, service details, room setup, and the number of guests. This document helps ensure that all parties involved have a clear understanding of their responsibilities and the overall event arrangements.

Using the BEO, managers can coordinate the logistics needed for the event, allocating resources effectively to meet client expectations. Salespeople rely on this document to provide accurate information and fulfill commitments made to clients, ensuring that the event runs smoothly and is organized according to the client's vision. The BEO ultimately acts as a roadmap for all involved in the event, guiding the organization of various functions within the venue.